Job Description

Special Education Secretary - Central Office

The Wachusett Regional School District encourages all candidates who are committed to enriching the lives of our student population to apply. Our core values are: Collaboration, Empathy, Inclusivity, Integrity, Perseverance, and Responsibility.

Our mission is to ensure a vibrant, inclusive, and respectful educational community in which we: Foster a safe, nurturing, and welcoming environment. Provide all students with equitable opportunities for deep and meaningful learning through multiple pathways. Empower all students to develop and apply their unique strengths, passions, and curiosities. Partner with our community to meet our goals while optimizing the effective and efficient use of our resources.

Location: Wachusett Regional School District

Pay: Clerical Salary Schedule, Level III

Hours: 8:00 AM – 4:00 PM (35 hour work week), Full Year

Bargaining Unit: AFSCME, Council 93, Local 2885 - Clerical

The Special Education Secretary provides administrative and clerical support to the Special Education Department. The position requires strong organizational skills, attention to detail, confidentiality, and effective communication with students, families, staff, and administrators.

Essential Responsibilities

• Support the Director of Student Support and Director of Special Education & Student Services.
• Support Special Ed Coordinator in supporting students living at Devereaux - registration, transportation, records and tracking, coordination of transportation.
• Maintain accurate, organized, and confidential special education student records in accordance with district, state, and federal requirements.
• Specialized transportation (OOD), including (MV and Foster).
• Retrieving records for students who move in (transcripts, IEP records).
• LEA clarification.
• IDT documentation.
• Homeschool tracking and communication.
• Communicate with families, staff, and service providers regarding meeting dates, times, locations, and required documentation.
• Assist with monitoring IEP meeting schedules and compliance timelines to ensure required meetings and actions occur within mandated timeframes.
• Enter, update, and maintain student information in relevant district databases and student information systems.
• Answer and direct telephone calls, respond to routine inquiries, and provide information to families and staff as appropriate.
• Assist with correspondence, notices, forms, and other special education documentation.
• Maintain confidentiality of student, family, and personnel information at all times.
• Establish and maintain effective working relationships with students, parents/guardians, teachers, related service providers, administrators, and outside agencies.
• Perform other related duties and assignments as directed by the supervisor.

Qualifications and Skills

• High school diploma or equivalent; additional administrative or educational experience preferred.
• Experience working in a school or special education setting preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive student information appropriately.
• Proficiency with standard office technology, databases, email, and scheduling systems.
• Ability to work independently while also functioning effectively as part of a collaborative department.
• Knowledge of special education terminology, IEP processes, and Massachusetts special education requirements preferred.

The Wachusett Regional School District does not discriminate on the basis of age, race, color, sex, religion, national origin, gender identity, sexual orientation, disability, or any other class protected by law.

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